Workshop Participant Privacy Notice

Last updated: March 2026

This notice explains how Chameleon on an Iceberg Ltd handles personal information shared in connection with workshops, coaching sessions and organisational development programmes.

This notice should be read alongside our Privacy & Cookie Policy.

Purpose of This Notice

Chameleon on an Iceberg Ltd delivers leadership development workshops, organisational culture programmes and coaching sessions.

These sessions may involve discussion of workplace experiences, leadership behaviours and organisational challenges.

This notice explains how any personal information shared in connection with these sessions is treated.

Information That May Be Shared

Participants may voluntarily share information during workshops or coaching sessions including:

  • Professional experiences

  • Workplace challenges

  • Organisational culture insights

  • Leadership experiences

  • Reflections relating to workplace wellbeing

This information may be shared verbally during facilitated discussions or through optional feedback activities.

How Participant Information Is Used

Information shared during sessions is used solely for the purpose of:

  • Facilitating workshop discussions

  • Supporting learning and reflection

  • Improving the design and delivery of programmes

Information shared during sessions is not used for marketing purposes and is not publicly disclosed.

Confidentiality During Workshops

Chameleon on an Iceberg Ltd aims to create a safe and respectful environment for open discussion.

Participants are encouraged to respect the confidentiality of others within the session.

However, as workshops may involve multiple participants, absolute confidentiality between participants cannot be guaranteed.

Organisational Reporting

Where workshops are delivered on behalf of an organisation, Chameleon on an Iceberg Ltd may provide summary insights or themes to the commissioning organisation.

These insights are:

  • Aggregated

  • Non-identifiable

  • Focused on general themes rather than individuals

No individual participant comments will be attributed to named individuals unless explicit permission has been given.

Storage of Information

Workshop activities generally do not require the collection of personal data.

Where information is collected (for example feedback forms or programme evaluations), it will be:

  • Stored securely

  • Used only for programme improvement

  • Retained only for as long as necessary

Special Category Data

Participants are not expected to share sensitive personal data such as health information or protected characteristics.

If such information is voluntarily shared during discussion, it will not be recorded or stored as identifiable personal data.

Recording of Sessions

Workshops and coaching sessions are not recorded unless explicitly agreed in advance with the organisation and participants.

Where recording is agreed, participants will be informed beforehand.

Contact

If you have questions about how information is handled during workshops or coaching sessions, please contact Chameleon on an Iceberg Ltd via the website contact page.